Dear Members,
Please note that the Annual General Meeting scheduled for May 27, 2026, has been postponed to Wednesday, June 3, 2026, from 7:00 p.m. to 9:00 p.m. This decision was made by city officials to allow the hall to be used for broadcasting Montreal Canadiens playoff games.
Apologies for any inconvenience.
Serge Rajotte
President, Châteauguay Pickleball Association
This year, the following positions are up for election:
Please find attached the Agenda for the meeting, a file proposing an addition to the bylaws and the minutes of the general meeting of may 21st 2025. It is important to read these proposed changes before the meeting because we will vote for their adoption. These files will also be posted on our website.
Nomination Procedures
• Complete and submit the following documents to the Nominations Committee
• The nomination for the purpose of elections to the Board of Directors must be sent with the duly completed documents, no later than May 20th, 2026, to the counter of the Centre Culturel Georges P.-Vanier, 15 Boul. Maple, Châteauguay, Québec J6J 3P7 to the attention of Châteauguay Pickleball Association or by email serge.roussin5@gmail.com,, all to the attention of Serge Roussin.
• All candidates must be present at the meeting during the vote.
• Before the vote, all candidates must introduce themselves and describe their volunteer experience with a sports or other association as well as what they could bring to the association as a benefit.
• In the event that there is more than one candidate for a position, a secret ballot will be held.
• Once elected, the candidate will have to submit to a criminal record check for violence, sexual offences, drugs and narcotics, and theft and fraud. They must complete the document and send it to the counter of the Centre Culturel Georges P.-Vanier, 15 Boul. Maple, Châteauguay, Québec J6J 3P7 or by email at Daniel.Barrena@ville.
Candidates must comply with the following conditions:
• Be an adult natural person;
• Be a resident or owner of a residence in Châteauguay
• Be an individual member of the Association or the delegate of an institutional member as of May 20th, 2026 at the latest;
• Not have a criminal record incompatible with the role of administrator, and in particular, in the following matters:
• Have been accepted by the Nomination Committee and thus meet the requirements determined by the Board of Directors and indicated in the call for applications;
In addition, the following are not eligible as directors:
• Any person under guardianship, curatorship or a person declared incapable by the court of another province, territory, state or country or a political subdivision thereof;
• An employee of the association;
• An undischarged bankrupt;
• Any person who is the owner or staff member of a private company or a staff member of an organization linked to the association by an agreement for goods or services.
• Any person who has caused harm to the association such as, for example, a lack of respect towards it, or by appropriation of tools or documents belonging to the association, or by unacceptable behavior towards members or the committee, and any other behavior deemed unacceptable by the committee.
As our bylaws stipulate, proxy voting is permitted. Any member of the association who will be absent from the meeting and who wishes to exercise their right to vote may ask another member of the association to act on their behalf by completing the proxy form attached to this email. This form must be presented to the electoral director on the day of the meeting. This form will also be posted on our website.
Starting the first week of april, all files attached to this email will be on our website and can be downloaded via this site at www.apchateauguay.ca.
If you have any questions or comments, please send them to Serge Rajotte at president@apchateauguay.ca.
Sincerely,
Serge Rajotte
President Association de Pickleball de Châteauguay
